InTempo Software

Open InTempo Software and treat it like your rental command center. Start by loading your catalog: group items by category, set rate cards, taxes, deposits, and add-ons. Build standard quotes that convert to contracts in one click. Use the live availability board to spot conflicts, place holds, and schedule reservations without guesswork. Plan delivery and pickup windows, and auto-generate routes based on job times. Send confirmations by email or text, capture e-signatures, and store payment methods to speed up counter work. At the counter, scan barcodes to add items, apply discounts under role-based limits, and print or email documents with your logo and terms.

Track every asset from checkout to return. Record meter readings and hours, and trigger maintenance automatically based on usage or calendar intervals. Create work orders, attach photos for damage, allocate parts, and log labor; assets on a ticket are taken off the rental shelf until cleared. For accurate billing, mark on-rent and off-rent down to the minute, and auto-apply fuel, cleaning, and environmental fees when thresholds are met. Watch utilization dashboards to spot underperforming equipment, and adjust pricing by season, weekend, or project duration. If you use GPS or telematics, sync location and runtime to reduce lost time and dispute returns confidently.

For party and event rentals, assemble packages that combine tents, tables, lighting, and decor with smart substitutions when inventory runs tight. Manage color and size variants for linens and place settings. Print pull lists and load sheets, assign crews, and optimize routes for multiple drops. Stage will-call orders with customer pickup codes to cut lobby wait times. Use on-site checklists for setup and strike, and track damages with photos before you leave. Apply rain-date and cancellation rules automatically. When you need extra stock, subrent from partners, capture expected costs, and reconcile vendor invoices once returns are scanned.

Close the loop in the back office. Handle multi-branch transfers, intercompany billing, and multi-currency when needed. Run recurring invoices for long-term jobs, and automate dunning for late accounts. Create POs to purchase new fleet items and receive them straight into stock with depreciation fields ready. Offer a customer portal so clients can view availability, request quotes, approve contracts, pay deposits, and download statements. Use the API and webhooks to connect CRM, eCommerce, or accounting so data flows without double entry. Control who can discount, edit rates, or void invoices with granular permissions and audit logs. Add custom fields, tags, and saved views for fast filtering. Build reports for revenue by category, time utilization, aging AR, and asset ROI. Start each day with a dispatch and prep dashboard; end it by reconciling returns, payments, and open tickets. Scale new locations quickly by importing catalogs and templates from CSV and cloning settings.